Reversing accounts payable invoices from a prior year

Providing you have not archived the year in which it was posted, you can reverse an accounts payable invoice from a prior year by voiding it, just as you would for an invoice posted in the current year.

To reverse an accounts payable invoice that was posted in a year that you have archived, you must enter an accounts payable credit invoice.

To reverse an accounts payable invoice from an archived year:

1. Open the 4-2 Payable Invoices/Credits window in the current directory.

2. Display the account payable invoice you need to reverse.

3. From the Edit menu, click Copy Invoice.

4. From the File menu, click New.

5. From the Edit menu, click Paste Invoice.

6. In the Invoice# box, type an entry so that you can recognize it in the window.

   For example, add CR to the end of the invoice number.

7. From the Edit menu, choose Period, and then in the Posting Period list, double-click Archived Fiscal Year – Period 0.

8. In the confirmation message, click Yes to verify that you want this period.

9. In the grid, change the Quantity to a negative number.

10. Press the Enter key.

11. In the Reference# checkbox, enter the invoice number that you are applying the credit against.

12. From the File menu, click Save.

13. In the confirmation message, click Yes to apply the credit to the referenced invoice. The Payable Invoices Job Costs window appears (if you have job costs).

14. If you have more than one invoice to which you need to apply credit, set the credit and invoices to pay, and then print a $0.00 dollar check.

15. In the grid:

    1. In the Job box, enter the job.

    2. In the Description box, enter a description.

    3. In the Cost Code box, enter the cost code.

    4. In the Cost Type box, enter the cost type.

    5. In the Cost Amount box, enter the cost as a negative amount.

16. From the File menu, click Save.

    If the invoice was originally posted to a year that you have archived, you must also reverse the transaction in period 12 for the archived year and company.

    Tip: Select the archived year and company using the 7-1 Company Information window.

    The prior year accounts payable invoice is now reversed.